Employer Help
	The State of Maryland currently runs a program called the New Hire Registry. Under Maryland Statute and the Federal “Personal Responsibility and Work Opportunity Reconciliation Act” of 1996 (PRWORA), all Maryland employers are required to report newly hired employees to the New Hire Registry within 20 days of the hire date. Out-of-State employers are also required to report new hires to their particular State New Hire Registry. Different state agencies utilize this information. The Maryland Child Support Program uses this information to quickly locate non-custodial parents to help establish paternity and child support orders. The Division of Unemployment Insurance uses this information to determine if someone is currently employed while continuing to file for benefits. The Report of Hire notice DLLR/DUI 330 letter indicates that the Division of Unemployment Insurance is conducting an audit to ensure the employee’s compliance with Maryland laws that govern Unemployment Insurance.
	If you are a Maryland employer and need more information, contact the Maryland New Hire Registry:
	Web Site: www.mdnewhire.com    Telephone: 410-281-6000 or 1-888-634-4737    Fax: 410-281-6004 or 1-888-657-3534    Mailing Address: Maryland New Hire Registry PO Box 1316 Baltimore, MD 21203-1316
	If you are an employer outside the State of Maryland, please contact your state’s New Hire Registry for more information. The Maryland Department of Labor, Licensing and Regulation, Division of Unemployment Insurance Special Request for Weekly Earnings Report of Hire DLLR/DUI 330 form requests:
	• First physical date worked (not a hire date)    • Current employment status, and if not working, the last physical date of work (not the termination date), and the reason the employee has been separated from your company
	The reverse side of the form asks for the employee’s gross weekly earnings for the week in which the work was performed. Please do not provide wages when paid.
	PROPER WAGE REPORTING
	This wage information may be used to assess an overpayment with the Unemployment Insurance Office. It is important that this wage information is as accurate as possible as it may affect any future Unemployment Insurance claims.
	All wage information must comply with the following standards:
	• Every week worked must be accounted for with the gross weekly earnings.    • All dollar amounts must be rounded up to the next whole dollar.    • Wages must be listed for a normal calendar week, Sunday through Saturday, even though this may not correspond with your pay period.    • Do not list wages according to a pay date.  Use pay period beginning and ending dates.    • Wages must be provided when earned, not paid.    • If your pay period does not run on a normal calendar week, you will have to calculate the wages for a given calendar week, between Sunday through Saturday. Note the examples below:
	Examples
	The employee’s first date of work was 03-03-03. His first paycheck was not issued until 03-14-03. His wages should be listed for all weeks within a normal calendar week.
	If your pay period runs on any other system other than a normal calendar week, you will have to calculate the gross weekly earnings. For example, if your pay period runs from a Wednesday through a Tuesday on a bi-weekly basis, you will have to calculate the figures.
	Pay period beginning (PPB) Pay period ending (PPE) Pay Date (PD) Amount 02-26-03 03-11-03 03-14-03 $700.00 03-12-03 03-25-03 03-29-03 $1253.00
	Calendar for the above example:
	Calendar week ending Weekly Earnings You Should Enter 03-08-03 500.00 500 03-15-03 575.90 576 03-22-03 626.50 627 03-29-03 250.60 0 **
	** As stated previously, you must enter wages for a calendar week starting on Sunday through Saturday. For the week beginning 3-23-03, wages were only known for 03-24-03 and 03-25-03. The employer can not enter the total for those two days as the Weekly Earnings because it would not reflect the whole week. Therefore he must enter a 0 for the wage amount, and select a reason from the dropbox in the next column as to why he can not give a wage amount. An example of an appropriate reason would be "Payroll Information Not Available".
	If your payroll runs monthly, semi-monthly, or on a contractual basis, you will also need to calculate the gross weekly earnings.
	Click here to print out a blank calendar to assist you with your calculations
	The audit does not pertain to individuals who are opening a new Unemployment Insurance claim. The audit is to detect the possibility of improper payments of benefits to people who may be currently filing Unemployment Insurance. This employee may have had an Unemployment Insurance claim prior to starting work with your company. He or she may have reported all wages correctly to the Unemployment Insurance Office. However, if your employee has not provided accurate wage information since beginning employment, there could be an overpayment of Unemployment Insurance benefits.
	If you believe that this employee has been filing for Unemployment Insurance and has been employed, either with your company or another company, and this audit is not addressing those circumstances, please call the UI Fraud Hotline at 1-800-492-6804.
	If further information is needed, please contact the Benefit Payment Control Unit, Report of Hire Audit using one of the methods below:
	Telephone: (410) 767-2404 Fax: (410) 767-2610 Email: bpc@dllr.state.md.us Mailing Address: DLLR/BPC Report of Hire Audit 1100 N. Eutaw St. Room 202 Baltimore, MD 21201
	To close this window, click the X on the title bar in the upper right hand corner.